Kelly Services Executive Assistant in Parsippany, New Jersey

Job Description

Summary:

The Executive Administrative Assistant's main responsibility is to support the day-to-day function and needs of the leader and also provide support to members of the leadership team as directed.

Responsibilities:

  1. Manage calendar to avoid meeting conflicts, balancing commitments with time reserved for desk work

  2. Make travel arrangements and reservations

  3. Prepare, audit and submit expense reports

  4. Be the outward "face" of the department, receiving visitors, responding to phone calls and in-person approaches and directing inquiries to appropriate parties in a professional, courteous manner

  5. Communicate and handle incoming and outgoing electronic communications as requested

  6. Schedule internal and external interviews and make travel arrangement for candidates

  7. Plan and organize on/off-site meetings and events

  8. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

  9. Process and track MSAs, SOWs, invoices and other project-related documentation

  10. Track departmental budget

Requirements

Requirements:

o Bachelors Degree

o 5+ years experience supporting at the executive level

o Excellent calendar management skills, including the coordination of complex executive meetings

o Excellent organization skills (detail oriented)

o Excellent communication (written and verbal) skills

o Strong knowledge of MS Office suite

o Knowledge of Concur Expense Report system preferred

o Ability to multi-task and adjust to ambiguity or changes in direction while maintaining composure under pressure

Highlights

Please come to the Parsippany Kelly office (2001 Rt. 46 East Suite 101A Parsippany, NJ 07054) for an interview. The office is open Monday through Friday 8am-5pm. Ask for Becca upon arrival and I will be happy to help you.

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.